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Governance
Basic Ideas
While enhancing the trust of customers and society, Minebea AccessSolutions facilitates its rapid, decisive, and risk-predicting decision-making processes. By pursuing sustainable development and medium to long-term enterprise value enhancement, we aim to become an “expected enterprise”. Strengthening corporate governance is one of our key business priorities.
Compliance
Code of Conduct of MinebeaMitsumi/Action Guidelines for Directors and Employees of MinebeaMitsumi
As a member of MinebeaMitsumi, Minebea AccessSolutions recognizes the essential role of CSR promotion in compliance practices. The leaders of each organization, guided by the Code of Conduct of MinebeaMitsumi and the Action Guidelines for Directors and Employees, are committed to fair, appropriate, and highly transparent management when guiding employees to choose the correct course of action.
Suggestions on Improving Enterprise Ethics (Internal Notification System)
Minebea AccessSolutions has established a “Corporate Ethics Improvement Proposal Window” to address corporate ethical issues. This window allows employees to submit proposals (including consultations) from a fair or neutral position when workplace issues such as violations of laws or company rules cannot be discussed with superiors for some reason.
In addition to clear violations of laws and company rules, inquiries about suspicious behaviors and the contents of the company’s internal rules are also accepted to confirm the facts. Suggestions can be submitted via email, letter, and telephone to protect the adviser from adverse effects, and anonymous advice is accepted. Furthermore, external agency windows have been set up to create a more accessible environment for proposals.
To improve awareness of the window within the company, guides are published on the intranet, publicity cards are distributed, and posters are displayed in various workplaces. These tools highlight the protection provided to whistle-blowers.
Risk Management
Improvement of Risk Management System
Minebea AccessSolutions has developed the “Minebea AccessSolutions Global Risk Management Procedures” applicable to the Group’s subsidiaries.
The purpose of this provision is to stabilize the continuous growth and operation of the business and address all risks affecting the business globally.
In advancing these activities, the risk management office selected by the Board of Directors implemented a structured and consistent follow-up process.
At the same time, each organization shall set up a risk management office according to the basic policy of the regulations, build an independent risk management system, and promote risk management activities with its own responsibilities.
As the main structure, a common approach is used to carry out “risk assessment activities” specifically evaluating and responding to risks throughout the company. In addition, in case of a crisis, the Countermeasure Headquarters shall be set up according to the impact degree to deal with the crisis.
Risk Assessment Activities
Minebea AccessSolutions conducts risk assessment activities throughout the Group.
The purpose of this activity is to anticipate potential risks surrounding the enterprise and minimize them by responding in advance. Each department conducts a risk assessment once a year according to the Group’s common risk projects and evaluation criteria, determines and responds to “key risks of departments”.
In addition, the results of risk assessment activities are shared at business meetings, where company-wide topics are discussed.
Information Management
For the purpose of protecting information assets such as confidential information and personal information, Minebea AccessSolutions has formulated the Global Confidentiality Policy (GCP) and the Global IT Security Policy (GITSP) applicable to subsidiaries of the Group. These policies envisage an organizational corresponding system, matters to be observed when handling confidential and personal information, security standards for information systems and networks, and reporting lines in case of information leakage.
